Change to Payslips from April 2019

Some employers may not be aware that there was a crucial change to the Employment Rights Act 1996 coming into effect at this date as well.

The change affected anyone who receives a payslip. Employers are obliged to present all their workers with an itemised pay statement. This applies to not just “employees” but also “workers” who may not currently be processed through the payroll system and should provide a greater degree of transparency for the worker to establish the hours of work for which they are being paid. More information on employment status can be found here: https://www.gov.uk/employment-status.

On top of that, in the case of employees whose pay is dependent on the time worked, the number of hours worked must be shown on their payslip.

What do you need to do?

Employers must provide payslips for ALL their workers from April 2019. They must also “include the hours worked on itemised pay statements, but only if the pay varies as a consequence of the time worked”. So those staff filling out timesheets with fluctuating hours will need those hours displayed on every payslip.

The employer must either:

Show the combined number of hours worked for which payment is being made; or
• Itemise the figures for different types of work worked and/or different rates of pay.

Similar to National Minimum Wage (NMW) implementation, the new amendment will not apply to wages, or salary paid in respect of a period of work, which commences before the date the order comes into force on 1st April 2019

The reason for these changes is that by introducing these changes the Government hopes to reduce the NMW violations and encourage better transparency, which in result will lead to workers being more in control of their rights.

Nannies and your Company

I have my own company; can I pay nanny through my payroll?

No. Nannies are considered a personal employee and should not be under a company’s PAYE. Nannies should not be paid through your company, but through your own personal bank account.

Therefor you need to register yourself as an employer of a nanny and register nanny through this new company and process and submit payroll through this new company.

You can either do this yourself through HMRC or contact us at payrollfornannies.co.uk and we will then hopefully take the responsibility of doing this on your behalf

Babysitter Tips: Dealing with Upset Children

As a babysitter, there may be times when you need to deal with an upset or distressed child. It is important to fill your metaphorical childcare toolbox before babysitting in order to be able to deal with these situations in the most effective and compassionate way.

Of course, the best plan of action is prevention, rather than cure. Laying the groundwork will help the child feel secure with you as their babysitter when the time inevitably comes that the parents have to leave.

Preparation

Following are some tips and ideas for helping children feel secure in your care.

Visit and meet the child at least once, preferably several times, before the time comes that you’ll be needed to babysit. Getting to know you a little first will be key in the child being happier to have you look after them.
When you meet the child, make sure you spend some time getting down to their level and playing with them. Ask them questions to help them feel as though they are important to you.
Make some plans with them in advance, if they are old enough to understand. You might try asking them what their favourite game is, and ask them if you can play it together when you look after them. You could also tell them that you’ll bring some home-made play dough with you to play with – it’s easy to make and costs practically nothing, and most kids get very excited about it. However, if you make promises, make sure you keep them!
Take a small soft toy with you and give it to the child, asking them to take care of it until you see them next when you can play with it together. This will help the child feel connected to you and look forward to your return.

When the parents leave

It is incredibly common for children of all ages to become upset when their parents leave. They may melt down at the point of the separation, or they might become upset later on. Either way, you will need to deal with this in a kind and understanding way.

Remember that this is a big deal to them. Just because they are little doesn’t mean their feelings are any less important.
Tempting as it may be, don’t immediately try to distract them out of their sadness. If a friend of yours was upset about something, you wouldn’t try to get them to think about something else – you’d listen. There’s nothing wrong with making suggestions of things to do, but don’t try to ‘snap them out of it’.
Empathise with them. Even very young children can understand when somebody is making an effort to understand how they feel. Saying things like “You’re so sad because your mummy left and you wanted her to stay” and “I can hear how sad you are. I understand how you’re feeling right now” will help them feel as though their feelings are real, and important to you.
Reassure the child that their parent(s) will be home soon and that you promise you will keep them safe until then .

Employment Allowance

HMRC allow most employers to get £3,000 off their National Insurance liability.

Unfortunately, if you employ someone for personal, household or domestic work you are unable to claim this as the employees are being employed in a personal capacity to support the running of a household.

It is important to know the rules otherwise you could end up paying back this money to HMRC.

You can claim on the following:

old age

mental or physical disability

past or present dependence on alcohol or drugs

past or present illness

past or present mental disorder

You cannot claim the Employment Allowance if you are employing a nanny unless the nanny is employed for an individual who needs care because of one of the reasons set out above.

To claim for the Employment Allowance, it will need to be submitted via payroll software by means of sending an EPS (Employment Payment Summary).

Why to Choose a Childminder

Choosing a childminder to provide care for your child has many benefits for both the child and the parents. In this article we will outline a few of the reasons of why a childminder can be a really beneficial influence in your child’s life, as well as why they can be a great choice for parents, too.

Child development, security and confidence

In an ideal world, parents would be able to choose to stay home with their children until they felt the child had reached an age that they were able to cope with being separated from them, but unfortunately this can’t always be possible. A childminder offers the child a real sense of safety and security because they can really get to know each other well. The child will not have to get to know a large amount of staff and be used to different people caring for her – instead they only have to settle in to a familiar home environment and one carer. Developmentally speaking this is very important – children need to be able to form secure attachments to their caregivers, and this can be hard if there are many different caregivers in the picture.

Convenience and flexibility

A childminder looks after children in their own home, and as such they can be very useful when trying to find care for children who are already at preschool or school. They generally will be happy to do pick-ups and drop-off’s from/to school and clubs, and some childminders will even pick up children from their homes and drop them back again if they are out and about at that time anyway. This can make life just that little bit easier for busy working parents. Additionally, special requirements (such as dietary needs) can be more easily managed in this kind of environment where care can be individualised.

Social benefits

Many parents worry that their children won’t get adequately socialised if they are not attending childcare in a group setting. In actual fact, large group settings can actually be damaging for confidence and social skills for some children. Research has shown that thrusting children into large groups before they are ready can make quite an impact on their emotional development. With a childminder, children will get to socialise in small groups in a familiar environment. They are able to get to know each other properly and will often become very good friends. Additionally, children will benefit from the opportunity to socialise with children of different age groups, which is a much more realistic form of socialisation – after all, apart from school, where else in life are we confined to groups of people of the same age as us?

Cost

Childminders are a very cost-effective choice for parents. Their cost will depend on their experience and any extras included but you can usually expect to pay somewhere between £4.50 and £5.50 per hour, depending on where you live. Some childminders will include the price of meals, snacks and drinks in their hourly rate, whereas others will charge extra. Additionally, childminders often get discounts for local child-friendly attractions, so excursions can be cheaper.

NMW National Minimum Wage 2020/21

From April the NMW (National Minimum Wage) rates are changing for the 20/21 tax year.

As an employer you must comply with the national minimum wage, if you do not you could end up in an Employment Tribunal or be reported to HMRC and face a fine of up to £20,000.

The new hourly rates for the tax year 2020/21 are:

Apprentice – £4.15
16 to 17 year old – £4.55
18 to 20 year old – £6.45
21-24 year old – £8.20
25+ – £8.72

If nanny lives in the family home and not separate accommodation provided by the employer, then the national minimum wage does not apply.

For live in nannies, there is a daily accommodation offset rate of £8.20 per day, £57.40 a week. These rates are set every April, so it is important to keep up to date with the new legislation. These rates are from April 2020.

For accommodation provided to nanny other than the family home, this will need to be declared as a Benefit In Kind.

Zero-Hours contracts

‘Zero hours contract’ is a non-legal term used to describe many different types of casual agreements between an employer and an individual.

Generally speaking, a zero hours contract is one in which the employer does not guarantee the individual any hours of work. The employer offers the individual work when it arises, and the individual can either accept the work offered, or decide not to take up the offer of work on that occasion.

Regardless of how many hours are offered, the employer must pay at least the National Minimum Wage.

Everyone employed on a zero hours contract is entitled to statutory employment rights. There are no exceptions.

A person will benefit from the employment rights associated with their employment status and individuals on a zero hours contract will either have the employment status of a ’worker’ or an ‘employee’.

Any individual on a zero hours contract who is a ‘worker’ will be entitled to at least the National Minimum Wage, paid annual leave, rest breaks and protection from discrimination.

Valentine’s Day Activity Ideas for Young Children

Valentine’s Day is just around the corner and it’s the perfect time for young children to unleash their creativity.

Choose from our top 5 valentine’s activities for young children and have a great day with arts and crafts making gifts for friends, family and nanny!

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Unpaid Parental Leave

Eligible employees can take unpaid parental leave to look after their child’s welfare, for example,

spend more time with their children

look at new schools

settle children into new childcare arrangements

spend more time with family, such as visiting grandparents

Their employment rights are protected during parental leave.

Parental leave is unpaid. Employees are entitled to 18 weeks leave for each child and adopted child, up to their 18^th birthday.

The limit on how much parental leave each parent can take in a year is 4 weeks for each child (unless the employer agrees otherwise).

You must take parental leave as whole weeks (eg 1 week or 2 weeks) rather than individual days, unless your employer agrees otherwise or if your child is disabled. You don’t have to take all the leave at once.

Employees qualify if all of these apply:

they’ve been in the company for more than a year

they’re named on the child’s birth or adoption certificate or they have or expect to have parental responsibility

Employees must give 21 days’ notice before their intended start date. If they or their partner are having a baby or adopting, it’s 21 days before the week the baby or child is expected.

Employees must confirm the start and end dates in their notice. Unless an employer requests it, this doesn’t have to be in writing.

How to Handle Their First Haircut – Tips for Parents

Taking your child to the hairdresser for the very first time might seem like a daunting experience, but with these top tips, it’ll be a smooth, enjoyable experience for both you and your child.

The first thing to remember is that there’s no set age as to when your child will need their first hair cut and that you won’t be about to lose their precious baby curls!

You only really need to cut your child’s hair if it’s starting to creep towards their eyes, if it’s irritating them in any way or if the fly-away sections of hair at the sides of their face start to look out of control.

If your child is ready for their first trim, remember these top tips:

Continue reading “How to Handle Their First Haircut – Tips for Parents”